Best Practices for Researchers

To maintain an efficient and secure research environment, we recommend following these best practices. These guidelines cover **data management, security, collaboration, and resource usage**.

1. Data Management

• Use structured storage: Keep your research data organized in well-defined folders.
• Backup regularly: Store copies of critical files in secure locations (OneDrive, institutional servers).
• Avoid using personal USB drives: Use a institutional storage for sensitive data.
• Follow file naming conventions: Use clear, consistent names (e.g., `projectX_results_2025.csv`).

2. Cybersecurity and Privacy

• Use strong passwords: Follow CRM guidelines for secure passwords.
• Enable two-factor authentication (2FA): Required for CRM services and external academic platforms.
• Encrypt sensitive files: Use encryption tools for research involving confidential data.
• Avoid public Wi-Fi: Use the VPN when accessing CRM systems remotely.
• Report security incidents: If you suspect unauthorized access, contact it@crm.cat.

3. Collaboration and Communication

• Use institutional emails: Avoid using personal accounts for academic work.
• Share data securely: Prefer institutional repositories over third-party cloud services.
• Version control: Use tools like **Git** for coding projects and overleaf for collaborative documentation and research.

4. Responsible Use of Resources

• Use computing resources efficiently: Optimize your code and run simulations during non-peak hours.
• Do not overload the network: Avoid excessive downloads or streaming on CRM infrastructure.
• Follow printing policies: Print only when necessary and use **duplex mode** when possible.

5. IT Support and Further Assistance

If you have questions or need technical help, visit the CRM Helpdesk or browse the Tutorials.